Request Restricted Access Data

Initiating contact

This is just the email template. For further instructions, refer to Requesting Restricted-Access Data from Authors

---

Subject Line:

Request for Restricted Access Data (AEAREP-xxx)

Send it to authors, cc to dataeditor-queue@aeapubs.org and dataeditor@aeapubs.org.

Dear Dr. *Author*,

We received a request to conduct the AEA reproducibility check for your manuscript entitled "X." On the Data and Code Availability form which you submitted it was indicated that the data can be made available to the Data Editor privately. Would it be possible for you to provide the restricted-access data so that we may proceed to verify the reproducibility of the entire replication package? The data would not be published, and would be deleted by us once we have completed our process. Our preferred sharing method is a Box File Request (specific to your manuscript), the link for which can be found below, but can alternatively happen via Dropbox or similar means, and should be compliant with your data use agreement.

Box File Request (navigate to the link below and upload the file(s)):
[Insert Box File Request Link Here]

We note that all data sharing with the Data Editor should be in compliance with all applicable data use agreements. Please check before sharing.

Please note that the replicator will ignore any code or public data sent via Box. For more information on what to share with the Data Editor:
https://www.aeaweb.org/journals/data/faq#confidential
https://aeadataeditor.github.io/aea-de-guidance/preparing-for-data-deposit.html#structure-in-the-presence-of-confidential-unpublished-data

For more guidance on how to legally and practically share restricted data with the Data Editor:
 https://aeadataeditor.github.io/aea-de-guidance/sharing-restricted-data.html

If you have any questions please do not hesitate to ask.
Thank you!

After completion of all rounds of reproducibility checks

After all checks are complete (case is in Pending openICPSR Changes or Assess openICPSR Changes and there’s no post-publication reproducibility check), respond to previous email:

Dear Dr. *Author*,

This email is confirm that we have deleted the restricted access data for "[Title]" from our workspaces. Your deposit is being moved along in the replication process.

Early contact

Sometimes, authors contact us to learn how to share the data. Here’s an email response, adjust as necessary:

Dear Dr. Author,

thank you for your inquiry, and for your willingness to share the data with us privately.

In order to share the data securely, submit your manuscript materials and publishable component of the replication package (all code, and any data that can be published) as usual, via the editorial office.

In doing so, you will be asked to fill out the Data and Code Availability Form. On that form, you can signal to us that you have data that can be shared privately.

Once the editorial office has assigned the paper to our team, we will reach out to you to discuss possible secure transfer methods. We offer a secure Box.com upload folder, but if your data use agreement requires something else, we are flexible.

At the end of the reproducibility checks, we will confirm to you the deletion of the data thus provided.

Please let us know if you have any other questions.